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Setting up and operating a limited company
bearcub
Posted: 15 December 2024 18:57:57(UTC)
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Rob B;328662 wrote:

Guidance on specific insurances such as PI or maybe non-payment protection?

Depending on your profession, P.I. might be a requirement of professional registration (it is in my case). Even if not, it would be sensible if you're carrying out design work or giving advice – if you don't have it, then you rely on winding up the company if you're taken to court and costs/ damages are awarded. Some clients may insist that you carry a minimum level of P.I. cover.

If you're worried about non-payment, another option is to use a debt factor for invoicing. That comes at a cost, of course.

Rob B;328662 wrote:

Any guidance on invoice payment terms? Is 28 days unrealistic?

28 days is sensible, but you may find yourself in a "battle of terms" where you ask a client to accept your terms (28 days) but they accept on their own standard terms (56 days, or whatever). You'll likely find yourself chasing their accounts dept regardless of the agreed terms, as they'll claim there's a P.O. number missing on the invoice, or a missing VAT registration number…

Rob B;328662 wrote:

Did you seek any specialist advice other than an accountant?

It's helpful to have a good solicitor on speed-dial, just in case. Likewise if you're a member of a professional body, it's worth seeing whether they can provide advice about setting up as a sole practitioner. Also think about any memberships that might be needed if you're bidding for new work.
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Rob B on 15/12/2024(UTC)
Rob B
Posted: 15 December 2024 19:03:24(UTC)
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Thanks, bearcub. That's really informative and useful.
Hilda Ogden
Posted: 15 December 2024 19:05:33(UTC)
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It's possible that public liability insurance would be more of a requirement than professional indemnity. But we have no idea of the OP's business activities. One of the main purposes of incorporating a business is that any responsibility for the work delivered lies with the company, not the individual. I would never accept any work where contractually it sought to make me personally liable. Once the company is struck off when no longer required, it's usually the end of any issues relating to formerly delivered work. (Not always but usually).
3 users thanked Hilda Ogden for this post.
Rob B on 15/12/2024(UTC), Dentmaster on 15/12/2024(UTC), SSJ on 15/12/2024(UTC)
Coste
Posted: 15 December 2024 20:35:16(UTC)
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Set up a limited company many years ago, no need to go to any expense its a simple exercise with Companies House.
I have £10m PI its a requirement from many clients and costs very little, I shop around but always end up with Hiscox.
Have 3 months living expenses and what you will expect to pay on travel and hotel fees for your work in reserve. Remember if you are on 60 days payment from invoice it will be the period of time you worked plus invoice submittal 60 days.
You are a small limited company so you may have to accept the term of the company you are engaged with.
I run payroll every month, I used to pay myself a decent wage now I pay myself £9,100 a year plus dividends to avoid employer and employee NI. Yes i have paid my full whack of Ni contributions over the years.
Don't worry its gets easier as you get experience. I have never regretted a day since setting up my limited company, wish I had done it sooner but that's hindsight.
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Rob B on 15/12/2024(UTC), Tim D on 15/12/2024(UTC), Dentmaster on 15/12/2024(UTC)
Mostly Retired
Posted: 15 December 2024 21:08:17(UTC)
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Small point perhaps on company name - get one where you can also get the web domain (with proper email names, not gmail or similar "consumer " domains). With my company i made sure that i could get the .com and .co.uk domains. I found that my best sounding company names were unavailable as a web domain - a slightly frustrating starting point!
5 users thanked Mostly Retired for this post.
Rob B on 15/12/2024(UTC), Tim D on 15/12/2024(UTC), Dentmaster on 15/12/2024(UTC), Newbie on 15/12/2024(UTC), SSJ on 15/12/2024(UTC)
Dentmaster
Posted: 15 December 2024 21:45:19(UTC)
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Unless we know what actual field your in , the responses are just general stuff. I have never needed PI insurance ,but i do need PL and EL . I have never used or needed a solicitor. You can dictate whatever terms you want for payment, however that may or may not happen in real life. Will just depend on your customers. An Accountant is a must for your year end accounts. I have always had someone working part time, putting through invoices doing statements chasing money etc. It would be a very long day if you were trying to do it all. The unpaid holidays are another factor to take into account. Its funny my pals say if we are out for a few beers, just take the day off you are your own boss. Yes i am, however i now have more of them than ever. They are just called clients
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SSJ on 15/12/2024(UTC), Rob B on 16/12/2024(UTC), Coste on 17/12/2024(UTC)
SSJ
Posted: 15 December 2024 22:11:21(UTC)
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Rob B;328679 wrote:
Thanks, Dentmaster. It will be providing specialist services within the industry I currently work in (what I do is fairly niche so I'm being a little vague).

No need for premises. Will be WfH or in client offices (multiple clients). Unlikely to have staff but will retain that option with 100 company shares. Definitely travelling and hotels. IR35 under review. In essence it's my brain and what I do that I will be offering. Hence the PI.

Bear in mind that IR35 is determined per-contract (the nature of the work, the contract, the working practices etc). It is quite possible to be inside IR35 for some contracts and outside for others. Disguised employment is disguised employment. Having multiple clients does not in itself mean that all contracts are consequently outside of IR35.
Relating to this, probably best not to enter a contract with your current employer straight away (it will look suspiciously like disguised employment even if it's not).
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Dentmaster on 15/12/2024(UTC), Newbie on 15/12/2024(UTC), Rob B on 16/12/2024(UTC)
Newbie
Posted: 15 December 2024 22:53:04(UTC)
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Is your job in any way regulated ?
If what are their requirements ?
PI is key.
May also want to consider Keyman insurance
Do not forget - Income protection (when you get sick and ill)
Also do not forget pension provisions.
Consider running all expenses through the company.
Will you breach the VAT threshold, if so you need to register and set up for VAT.
The key initially will be to work closely with an accountant.
You do not not need a specialist accountant - as simple basic one or even an online one such as Taxscouts can help at minimal cost.
The opening of business bank accounts is becoming increasingly harder as times go by - so may want to get started on this - for this you need to think about invoicing and payment methods (cheque, Bacs, Cards etc).
Also what does you trading activity look like - is it a lot of small ticket invoices - or is it a few large amount low volume payments - make a difference for recording and banking, chasing. How do you charge, some upfront, some part way through, or all at the end - are the payments recurring - do you need someone to chase payments.
Also consider premises - will it be home (be very careful about apportioning costs and expenses from main residence as it can lead to CGT on your main home in the future if not done correctly) - perhaps better to pay for a virtual or postal office address - very competitive nowadays. (companies house will need the directors address - which cannot be the virtual to send their legal documents)
Just a few considerations - plenty more
However do not be put off, is sounds complicated but it is not necessarily - you just need to think it through.
4 users thanked Newbie for this post.
Jay P on 15/12/2024(UTC), Rob B on 16/12/2024(UTC), SSJ on 16/12/2024(UTC), Coste on 17/12/2024(UTC)
John Bleke
Posted: 16 December 2024 08:02:26(UTC)
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Easy as anything, go to companiesmadesimple or similar. They take the grunt out of the set up for minimal fee. Set up a payroll scheme if you intend to pay yourself salary. Register with HMRC for corporation tax. Then register for any associated fees like professional insurance etc. Then open up a separate bank account in the company name, not a legal requirement but keeps it separate. Then just make more revenue than your costs lol!
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Rob B on 16/12/2024(UTC)
Mostly Retired
Posted: 16 December 2024 08:54:36(UTC)
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Deleted - repeated another poster comment on VAT !
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